Meeting Joining Help

Summary

This document provides a comprehensive guide to joining Microsoft Teams meetings across various platforms and scenarios. It covers joining via the desktop app, web browser, mobile app, by meeting ID, via dial-in phone call, and as a guest without an account. Each section outlines step-by-step instructions, pre-meeting setup options (camera, background, audio), and key troubleshooting tips to ensure a smooth joining experience.

Prerequisites

Before joining any Teams meeting, ensure you have:

  • A compatible device:

    • Desktop or laptop (Windows 10/11, macOS)

    • Mobile device (iOS, Android)

    • Or a modern web browser (Microsoft Edge, Google Chrome)

  • Microsoft Teams installed (for app scenarios) or access to a supported browser

  • Meeting invitation with either:

    • A “Join Microsoft Teams Meeting” link

    • Meeting ID and passcode (if provided)

    • Dial-in phone number and conference ID (for phone-based joining)

Joining via the Teams Desktop App

  1. Open Microsoft Teams on your desktop.

  2. Navigate to the Calendar tab on the left sidebar.

  3. Locate your meeting in the calendar view and click Join.

  4. Pre-join screen options:

    • Camera: Toggle on/off.

    • Effects & avatars: Choose background blur or custom image.

    • Audio settings: Select speaker, microphone, and speakerphone or headset.

  5. Click Join now to enter the meeting (Microsoft Support).


Joining via the Teams Web Experience

  1. In your meeting invitation email, click Join the meeting now.

  2. Choose one of three options:

    • Download the Windows app: Installs the Teams desktop client.

    • Continue on this browser: Joins directly in Edge or Chrome.

    • Open your Teams app: Launches if already installed.

  3. If prompted, enter your name (guest users) and click Join now (Microsoft Support).

Joining on Mobile (iOS & Android)

  1. Install and open the Microsoft Teams mobile app.

  2. Tap the Calendar icon at the bottom (or Meet tab).

  3. Find your meeting and tap Join.

  4. Pre-join settings:

    • Enable/disable camera and microphone.

    • Choose background effects if available.

  5. Tap Join now (Microsoft Support).

Joining with a Meeting ID

  1. In the Teams Calendar tab (desktop or mobile), select Join with an ID.

  2. Enter the meeting ID and passcode found in your invite:

    • Within the meeting details in Teams (Details > Show meeting info).

    • At the bottom of the email invitation.

  3. Click Join (Microsoft Support).



Joining by Phone (Dial-in)

  1. Open your meeting invite and note the phone number and conference ID.

  2. On any phone, dial the provided number.

  3. When prompted, enter the conference ID followed by “#”.

  4. Say “Ok” or press 1 to join the meeting audio.

  5. Hang up or press Disconnect to leave (Microsoft Support).

Joining as a Guest Without an Account

  1. Open the meeting invite and click the Join link.

  2. Select Continue on this browser (no install) or Join on the Teams app.

  3. Grant browser permissions for camera and microphone if prompted.

  4. Enter your name and click Join now.

    • Unverified users who skip the one-time passcode are labeled “Unverified.”

    • Entering the passcode sent to your email labels you “Email verified.” (Microsoft Support).

Troubleshooting Tips

  • No audio/video: Check device permissions and select the correct microphone/speaker under Settings > Devices.

  • Background effects missing: Ensure you’re using the latest Teams app version (Microsoft Support).

  • Calendar meeting not visible:

    • Confirm you’re signed into the correct account.

    • Check your Outlook or Google Calendar if using external calendars.

  • Join link not working: Copy the link into a different browser or use meeting ID alternative (Microsoft Support).


​